Guidelines on Rules on Attendance
1. Attendance
Article 11 Section 4 (a)(1) provides that a member must attend or make up at least 50 percent of club regular meetings in each half of the year.
(a)(2) provides that a member must attend at least 30 percent of own club’s regular meeting in each half of the year.
If a member fails to attend as required under section 4(a)(1) or (2) the member’s membership shall be subject to termination unless the Board consents to such non-attendance for good cause.
Article 11 Section 4(b) provides as follows:
Unless otherwise excused by the Board for good and sufficient reason or pursuant to Article 8 Sections 3 or 4 each member who fails to attend or make up 4 consecutive regular meetings shall be informed by the Board that the member’s non-attendance may be considered a request to terminate membership in this club. Thereafter the Board, by a majority vote, may terminate the member’s membership.
2. Make-ups
Article 8 Section 1 provides rules for make-ups. Make-ups are only valid if the make-up is done within 14 days BEFORE or 14 days AFTER a member has missed his club’s scheduled regular meeting.
It is the member’s responsibility to give notice in writing of his make-ups to the attendance Chairman.
The following, among others, are considered valid make-ups
(1) Attending at least 60 percent of the regular meeting of another Rotary Club or a provisional Rotary Club
(2) Attending a regular meeting of Rotaract or Interact Club as Rotarian Adviser
(3) Attending RI convention, Rotary District Conference/Assembly or Intercity Meeting.
(4) Attending a club service project authorized by the Board as make-up.
(5) Attending a service committee meeting to which a member has been assigned or a Board meeting.
(6) Presenting yourself at the regular meeting of another Rotary Club but such meeting has been cancelled or postponed without your knowledge
(7) Participate through a eclub web site in an interactive activity requiring an average of 30 minutes of participation.
3. PROOF of make-ups:
If the make-up is at another Rotary Club it is usual to produce the make-up card issued by that Rotary Club as
evidence.
The make-up card or notice of make-up should be given to the Attendance Chairman for his record.
In other types of make-ups as enumerated above it will be sufficient to give
in writing details as to where or what event the make-up was done together with the date. Such details can be entered into the Club’s Attendance Register in the appropriate column where the make-up is required.
As attendance is a very important aspect of a Rotarian’s involvement as a member, it will be appreciated that due attention be given to the above so as to ensure that each Rotarian does not commit a breach of the Rules on Attendance. As pointed out above a breach can entail very serious consequences concerning a Rotarian’s continued membership in the Club.
Approved by the Board on 28 Aug 08
Certified by Secretary.