Attendance Make-up events/activities
The Board at its recent meeting has declared effective immediately the following event/activities of the Club as attendance make-up events & activities namely:
- Golden Child Project on 8 May 08 at Sunway Lagoon
- Super Camp (Interactors) from 24-27 May 08 at Trolak
- CLE (Concentrated Language Encounter)
Resulting from the above declaration attendance at any of the above events and activities qualifies as a make-up for absence from a weekly meeting, if it is within two weeks before or after the said weekly meeting. It is nevertheless the duty of an attendee who wishes to claim a make-up to notify the attendance chairman accordingly.
NOTICE TO ALL MEMBERS 1 March 2008
ATTENDANCE – NOTICE OF MAKE-UP
For clarification to all members and for ease of reference, the attention of all members is drawn to the provisions of the Club Constitution relating to make-up for non-attendance at weekly meetings of the Club:
"Article VII Section 2 : Notice of Make-up. In the cases set out in sub-section (a)(ii) & (a)(iii) or section (b) of section 1 of this Article, the member shall only be counted as being in attendance if notice of the fact is given by the member personally to the club. In cases set out in sub-paragraphs (a)(i) and (iv), such notice may be given by the member personally or by the secretary of the club visited."
(Section 1 of Article VII sets out the various opportunities for make-up)
INTERPRETATION
1. It is the duty of the absent member to notify the Club (viz. Attendance Chairman or the Secretary). It is NOT the duty of the Attendance Chairman or the Secretary to chase an absent member for make-ups. No notice received by the Club means no make-up.
2. To constitute a valid make-up, the notice must contain the (i) name of the event claimed to be a make-up, (ii) date of that event and (iii) the date of the missed weekly meeting.. These particulars are to determine whether there is a valid make-up. If either (i) or (ii) is not given, there is no valid makeup. If (iii) is not given, but (i) & (ii) are given, it will be assigned to the missed meeting nearest to the make-up date. The prior practice of the absent member just writing “make-up” in the attendance book will no longer be acceptable. Notice (in writing or verbally) given by an absent member stating MERELY that he has
made-up for any missed meeting or for any period of time is not valid notice and hence not a valid make-up.
3. To avoid disputes, the notice must be in writing, which can be by letter (typed or hand written), faxed to or by post or by eMail given or sent to the Attendance Chairman or Secretary.
4. The 2 week rule applies for make-ups, meaning it is a valid make-up if it is within 2 weeks before or after the missed meeting. If the absent member is out of the country for more than 2 weeks, this rule is waived as long as the make-up is done out of the country and during the absence out of the country.
(Note: An absent member is one who has not physically attended one or more of the club’s weekly meetings.)
Liew Shou Kong
Hon. Secretary RCPJ